Circular Details

Executive Secretary ( Secretary )

Experience: 2 Years Minimum

Age: Any

Salary Range: Disclosed on Shortlisting

Vacancy: 1

Job Nature : Full-Time

Posted Date : 24.07.2020

Last Date : 05.09.2020

Brief description

In the position of executive secretary, you will be tasked with providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.


Tasks

  • Answer and direct phone calls to appropriate parties or take messages
  • Attend meetings and record minutes;
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors;
  • File and retrieve corporate documents, records, and reports;
  • Greet visitors and determine whether they should be given access to specific individuals;
  • Make travel arrangements for executives;
  • Open, sort, and distribute incoming correspondence, including faxes and email;
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software;
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Qualifications and requirements

  • A high school diploma or equivalent;
  • Ability to give full attention to what other people are saying, and to actively look for ways to help people;
  • Ability to adjust actions in relation to others' actions, and to manage one's own time and the time of others.


Competencies (in order of importance)

  • Integrity:Job requires being honest and ethical.
  • Attention to Detail:Job requires being careful about detail and thorough in completing work tasks.
  • Dependability:Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Cooperation:Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Concern for Others:Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.

 

Lines of communication

  • You will report to the Marketing & Sales Manager

Working conditions

This is a Full-Time position, working 37.5 hours per week
Job Summery

Job Title: Executive Secretary

Designation: Secretary

Experience: 2 Years Minimum

Age: Any

Salary Range: Disclosed on Shortlisting

Vacancy: 1

Job Nature : Full-Time

Posted Date : 24.07.2020

Last Date : 05.09.2020

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