Experience: 2 Years Minimum

Age: Any

Salary Range: Disclosed on Shortlisting

Vacancy: 1

Job Nature : Full-Time

Posted Date : 24.07.2020

Last Date : 05.09.2020

Brief description

In the position of executive secretary, you will be tasked with providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Tasks

• Answer and direct phone calls to appropriate parties or take messages
• Attend meetings and record minutes;
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors;
• File and retrieve corporate documents, records, and reports;
• Greet visitors and determine whether they should be given access to specific individuals;

• Make travel arrangements for executives;
• Open, sort, and distribute incoming correspondence, including faxes and email;
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software;
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Qualifications and requirements

• A high school diploma or equivalent;
• Ability to give full attention to what other people are saying, and to actively look for ways to help people;
• Ability to adjust actions in relation to others' actions, and to manage one's own time and the time of others.

Competencies (in order of importance)

• Integrity:Job requires being honest and ethical.
• Attention to Detail:Job requires being careful about detail and thorough in completing work tasks.
• Dependability:Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation:Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Concern for Others:Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.

 

Lines of communication

• You will report to the Marketing & Sales Manager

Working conditions

This is a Full-Time position, working 37.5 hours per week